Keep the character of their words
The value may be in a sloping letter, unusual spacing or a familiar sign-off. Explain which features you want kept. A polished redraw may look neater but lose something you recognise, so distinguish faithful reproduction from a designer’s interpretation before work begins.
Choose a phrase that fits
Choose a phrase that makes sense without the rest of the document. Consider whether a short extract carries the memory better than a long message. The usable jewellery surface determines how much can remain readable; do not rely only on a close-up photograph of another piece.
Prepare a clear copy
A clear, evenly lit photograph or scan may be enough for initial assessment. Include the full chosen phrase, avoid shadows and keep the original safely stored. Ask the maker what file or image quality they need rather than trying to sharpen or redraw the handwriting yourself.
Agree any editing explicitly
Combining words from different notes, changing their order or reconstructing missing letters produces an adapted message. That may be what you want, but it should be explicit. Check spelling and punctuation against the source and agree whether natural irregularities will remain before approving a proof.
Review the message as a jewellery design
Review the message at its intended size and on the proposed surface. If it feels crowded, shorten the extract or consider a signature instead. If the phrase needs to share space with another memorial detail, ask for a combined layout so you can judge the whole design together.
Questions you might have
Can writing from an old card be used?
It may be suitable. The source needs enough clarity for the chosen method; begin by requesting an assessment of a copy.
Can words from separate notes be combined?
Sometimes. Make clear that you are requesting an adaptation, then review how the words are joined and whether any letters have been reconstructed.
Will spelling or punctuation be changed?
They should not be changed without agreement. Tell the maker whether you want an exact reproduction, including personal spellings and punctuation.
Further reading and source guidance
- Hand on Heart: print and artwork preparation ↗
An example of a maker accepting digital source copies for assessment.
Source guidance reviewed 10 October 2026.
